1 · The formula and serving record
Identify the selected sample and formula version. Record the ingredient profile, declared serving, dosage form and any open technical changes. The purchasing team and factory should refer to the same specification when confirming price and production quantity.
2 · The approved sample assessment
Keep the observations that led to acceptance: appearance, taste or swallowability, unit handling and the intended use experience. For oral strips, record sachet opening and strip handling; for powders, record portioning and preparation. A clear assessment makes later production comparison more useful than an email saying only “looks good.”
3 · The package and artwork record
Approve unit count or fill weight, primary pack, closure, coding requirements, artwork version and any secondary carton. Check the label against the selected formula and destination requirements. Use the correct product presentation in the approval file so a similar-looking SKU cannot silently become the production reference.
4 · The quality-document request
Agree which manufacturing-site documents apply, which COA is required and which active-content, microbiological and individual heavy-metal tests belong in the release scope. Specify any laboratory-report requirements from your retailer or destination before manufacturing is scheduled. Keep methods, units and acceptance criteria identifiable.
5 · The purchase and release handover
Reconcile the quotation, order quantity, specification versions, production sequence, payment terms and shipment-document request. Identify who reviews the final records and authorizes release. For a reorder, carry forward the approved baseline and record changes explicitly. The sample checklist, quality overview and planning guide help close the handover.
Close these records after the sample decision
| Record | What it should identify | Why it matters on a reorder |
|---|---|---|
| Formula and serving | Approved version, ingredient references and use directions. | Provides the same starting point for the next order. |
| Artwork and pack | Label language, retail count, primary package and print version. | Prevents an old label or changed component being used silently. |
| Quality and release | Agreed test scope, relevant batch references and release documents. | Connects the goods delivered to the product that was approved. |
A successful taste review is one approval, not the entire commercial specification. For a new pack or formula change, state which sample decision is being carried forward and which records need revision. The repeat-order file should identify the approved reference, the requested quantity and any change request, so that packaging, testing and shipping teams work from the same product version.
Before sampling and approval · Quality and release documents
Official background reading: FDA Dietary Supplement Labeling Guide. This U.S. guide does not establish the status of an individual MITEYO product or replace review of current destination-specific requirements.